Effective Date: June 17, 2026
Last Updated: June 25, 2026

These Terms of Service govern your use of the Private Practice HR website, content, consultation process, newsletter, and services. By using our website or engaging with Private Practice HR, you agree to these Terms.

1. About Private Practice HR

Private Practice HR provides HR, compliance, operations, documentation, employee relations, leadership, and workplace systems support for private practices. Our services are designed to help practice owners build clearer systems, support their teams, reduce risk, and manage growth more responsibly.

2. Use of the Website

You may use this website for lawful business and informational purposes only. You agree not to:

• Use the website in a way that violates any law or regulation.

• Attempt to interfere with the website’s security or functionality.

• Copy, scrape, reproduce, or misuse website content without permission.

• Submit false, misleading, harmful, or inappropriate information.

• Use the website to transmit spam, malware, or unauthorized solicitations.

3. No Legal, Tax, Clinical, or Financial Advice

Private Practice HR provides HR, compliance, operations, and workplace support. Information on this website is for general informational purposes only and should not be treated as legal, tax, financial, clinical, or professional licensure advice.

Employment laws and compliance requirements vary by location and circumstance. You should consult qualified legal, tax, accounting, clinical, or other licensed professionals as needed before making decisions that may affect your practice, employees, contractors, clients, or legal obligations.

4. Consultations

Private Practice HR may offer an initial consultation to discuss your practice, current challenges, and areas where HR or operations support may be helpful. The website describes this as a complimentary 20-minute consultation.

A consultation does not create an ongoing client relationship unless both parties enter into a separate written agreement. Private Practice HR may decline to provide services at its discretion.

5. Services and Engagements

Specific services, deliverables, timelines, fees, payment terms, and responsibilities will be defined in a separate proposal, statement of work, service agreement, invoice, or written engagement agreement.

Services may include HR and compliance review, employment systems and documentation, ongoing HR support, employee relations guidance, leadership support, and performance or accountability tools.

6. Client Responsibilities

Clients are responsible for:

• Providing accurate, complete, and timely information.

• Reviewing all recommendations, documents, and materials before use.

• Making final business, employment, compliance, and operational decisions.

• Consulting legal counsel or other licensed professionals when appropriate.

• Ensuring that any policies, documents, or practices comply with applicable federal, state, and local laws.

Private Practice HR’s guidance is intended to support decision-making, but final responsibility for business and employment decisions remains with the client.

7. Employee and Workplace Matters

Private Practice HR may provide guidance related to employee relations, documentation, performance management, policies, workplace communication, compensation processes, and compliance considerations. Because employment matters are fact-specific and legally sensitive, any recommendations should be reviewed by qualified counsel where appropriate.

Private Practice HR does not guarantee any specific employment, legal, operational, retention, compliance, or business outcome.

8. Payments and Fees

Fees for paid services will be described in a separate agreement, invoice, proposal, or checkout process. Unless otherwise stated in writing, payments are due according to the terms provided at the time of engagement.

Late payments, cancellations, refunds, or rescheduling policies may be addressed in the applicable client agreement.

9. Intellectual Property

All website content, copy, frameworks, materials, templates, graphics, branding, and resources made available by Private Practice HR are owned by Private Practice HR or its licensors unless otherwise stated.

You may not copy, modify, distribute, publish, resell, or create derivative works from our materials without written permission.

If materials are provided as part of a paid client engagement, the permitted use of those materials will be governed by the applicable agreement. Unless otherwise agreed, materials are provided for the client’s internal business use only.

10. Newsletter and Educational Content

Newsletter content, articles, checklists, downloads, and other educational resources are provided for general informational purposes only. They are not a substitute for legal advice, HR counsel specific to your facts, or professional guidance from licensed advisors.

You may unsubscribe from newsletter communications at any time.

11. Confidentiality

Private Practice HR respects the confidential nature of client information and practice operations. During an engagement, both parties may agree to additional confidentiality terms in a separate written agreement.

Users should not submit highly sensitive, confidential, employee, medical, financial, or legally privileged information through public website forms or unsecured email unless specifically instructed through a secure process.

12. Third-Party Services

Our website or business operations may use third-party tools for scheduling, email communications, analytics, forms, payment processing, or other functions. We are not responsible for third-party platforms, policies, availability, or security practices.

13. No Guarantees

Private Practice HR aims to provide thoughtful, practical, and useful support. However, we do not guarantee:

• Any specific legal or compliance result.

• Prevention of employee disputes, claims, audits, complaints, or regulatory issues.

• Any specific business, hiring, retention, culture, revenue, or operational outcome.

• That website content will always be accurate, complete, current, or error-free.

14. Limitation of Liability

To the fullest extent permitted by law, Private Practice HR will not be liable for indirect, incidental, consequential, special, punitive, or exemplary damages arising from your use of the website, reliance on website content, or use of our services.

Our total liability for any claim related to the website or services will be limited to the amount paid to Private Practice HR for the specific service giving rise to the claim, or, if no payment was made, $100.

Some jurisdictions do not allow certain limitations of liability, so some of these limitations may not apply to you.

15. Indemnification

You agree to indemnify and hold harmless Private Practice HR, its owners, contractors, partners, and affiliates from claims, damages, losses, liabilities, costs, and expenses arising from your use of the website, your violation of these Terms, your misuse of materials, or your business/employment decisions.

16. Termination

We may suspend or terminate access to the website or services if you violate these Terms, misuse our content, fail to pay required fees, or engage in conduct that we determine is inappropriate, unlawful, or harmful.

17. Governing Law

These Terms are governed by the laws of the State of California, without regard to conflict of law principles.

Any disputes will be handled in the state or federal courts located in San Bernardino County, California, unless otherwise required by law or agreed in writing.

18. Changes to These Terms

We may update these Terms from time to time. The updated version will be posted on this page with a revised “Last Updated” date. Your continued use of the website after changes are posted means you accept the updated Terms.

19. Contact Us

For questions about these Terms, contact:

Private Practice HR
Email: support@privatepracticehr.com