Privacy Policy

Effective Date: June 17, 2026
Last Updated: June 17, 2026

Private Practice HR respects your privacy. This Privacy Policy explains how we collect, use, and protect information when you visit our website, contact us, schedule a consultation, subscribe to our newsletter, or use our services.

Private Practice HR provides HR, compliance, documentation, employee relations, leadership, and operations support for private practices. Our work may include helping practice owners build systems, clarify expectations, manage employment-related processes, and support healthy workplace practices.

1. Information We Collect

We may collect the following types of information:

Information you provide directly:
This may include your name, email address, phone number, practice name, role, business information, consultation details, newsletter signup information, and any message or inquiry you submit through our website or by email.

Information related to services:
If you engage Private Practice HR for consulting or support, we may collect information necessary to provide those services, such as information about your practice operations, HR processes, employee-related questions, policies, documentation, and compliance needs.

Website usage information:
We may collect limited technical information, such as browser type, device information, pages visited, referral source, and general website activity. This information helps us understand how visitors use our website and improve the experience.

2. How We Use Information

We may use the information we collect to:

  • Respond to inquiries and consultation requests.

  • Provide HR, compliance, operations, and consulting services.

  • Schedule and manage consultations.

  • Send newsletters, updates, checklists, or compliance-related information if you sign up to receive them.

  • Improve our website, services, communications, and client experience.

  • Maintain internal records and business operations.

  • Comply with legal, regulatory, or professional obligations.

Private Practice HR’s website currently invites visitors to schedule a consultation and sign up for a quarterly newsletter, and states that newsletter subscribers’ details will not be shared.

3. Newsletter Communications

If you subscribe to our newsletter, we may use your email address to send periodic updates, practical tips, checklists, and compliance-related information. You may unsubscribe at any time by using the unsubscribe link in our emails or by contacting us directly.

We do not sell or share newsletter subscriber information for third-party marketing purposes.

4. How We Share Information

We do not sell your personal information.

We may share information only in limited circumstances, such as:

  • With trusted service providers who help us operate our website, email systems, scheduling tools, payment processing, or business operations.

  • When required by law, regulation, subpoena, court order, or other legal process.

  • To protect our rights, property, clients, business, or others.

  • In connection with a business transfer, merger, acquisition, restructuring, or sale of assets.

  • With your consent or at your direction.

5. Confidentiality of Client Information

Because our services may involve HR, employment, compliance, and internal practice operations, we treat client information with care and discretion. We use reasonable safeguards to protect information shared with us during consultations or client engagements.

However, unless otherwise agreed in a separate written agreement, information submitted through the website or email should not be considered legally privileged, and users should avoid submitting highly sensitive information through unsecured channels.

6. Sensitive Information

Please do not submit sensitive personal information, protected health information, employee medical information, Social Security numbers, financial account numbers, or other confidential records through public website forms unless specifically requested through a secure process.

If your engagement requires the exchange of sensitive HR or employment-related information, we may provide or recommend a more secure method of communication.

7. Cookies and Analytics

Our website may use cookies, analytics tools, or similar technologies to understand website traffic, improve functionality, and evaluate how visitors use the site.

You may be able to disable cookies through your browser settings. Some parts of the website may not function properly if cookies are disabled.

8. Data Retention

We retain information only as long as reasonably necessary for the purposes described in this Privacy Policy, including business, legal, accounting, compliance, and client service purposes.

9. Data Security

We use reasonable administrative, technical, and organizational measures to protect the information we collect. However, no website, email system, or online transmission is completely secure. We cannot guarantee absolute security of information transmitted to or from our website.

10. Third-Party Links and Tools

Our website may contain links to third-party websites, scheduling tools, forms, email platforms, or other services. We are not responsible for the privacy practices, policies, or content of third-party websites or platforms.

11. Your Choices

Depending on your location, you may have rights to access, update, correct, delete, or restrict certain personal information. You may also opt out of marketing communications at any time.

To make a privacy-related request, contact us at:

Email: support@privatepracticehr.com

12. California Privacy Notice

If you are a California resident, you may have rights under applicable California privacy laws, including the right to know what personal information we collect, the right to request deletion of certain information, the right to correct inaccurate information, and the right to opt out of certain sharing practices if applicable.

Private Practice HR does not sell personal information.

13. Children’s Privacy

Our website and services are intended for business owners and professional users. We do not knowingly collect personal information from children under the age of 13.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be posted on this page with a revised “Last Updated” date. Your continued use of the website after changes are posted means you accept the updated Privacy Policy.

15. Contact Us

For questions about this Privacy Policy or how we handle information, contact:

Private Practice HR
Email: support@privatepracticehr.com